Currently many companies use Microsoft Public Folders for email collaboration which have been available in Microsoft Exchange since Exchange 2003, many of those same organisations are finding it difficult to move to 365 because of the Public Folder performance challenges.
Hence they start searching for the best replacement solution for outlook public folder. People don’t file consistently to Public Folders meaning there’s a risk of information getting lost. Effective mail manager ensures 80% of your organisation’s email correspondence Is automatically filed inside folders, located in the location of the customer’s choice (both on-premise or to a cloud storage system) and indexed in real-time.
This incredible feature allows every member of your organisation to work seamlessly across devices, locations and teams — letting you share the most up to date communications and documents securely. Every member of the organisation can resolve issues and make informed decisions- without having to move the underlying file or change the infrastructure.
An enormous amount of time is wasted searching and retrieving emails and documents and folders are hard to search – you can only search project by project, not across everything. So, for example, if you wanted to see all emails from a particular supplier / client across all projects you can’t, and it’s very slow. People must use an Outlook search, meaning they often just rely on what’s in their inbox.
Having a well organised central email and document storage system that is up-to-date in real-time and allows staff to cut through the deluge of emails and documents in seconds can make a huge economic impact to operational efficiency and company bottom line.